Why are purchase requisitions needed?
Field workers
Field personnel always need materials and products that they use to perform their tasks.
Currently, all requests are sent via email or WhatsApp to the purchasing manager in the office. This creates problems and a lot of confusion, including the well-known concept of "broken phone."
Office workers
In every company, employees consume various products required for their activities. Employees' need for office equipment or any equipment of any kind always exists.
Today, an employee must call or email the purchasing department to have their request processed. This situation leaves the employee without control over the handling and arrival date of requested goods.
Purchasing request processing
Purchase requests for field workers
The application's request system allows you to send requests in a very friendly and easy way, as if you were sending a text message.
All requests are aggregated for the purchasing manager on a special screen with the ability to view requests by project or by requester. After converting a request to an order, the request moves to the "Processed" status. This way, the employee can also update the status of his request. In addition, employees can see the orders and confirm their arrival from their mobile phone.
Purchase requests for office employees
A requisition system allows company employees to enter purchase requisitions from a computer or mobile device. Items can be entered freely or selected from an existing catalog.
All requests appear on the Purchasing Manager's Request Processing screen for processing and converting them into purchase orders.
Employees are able to see the percentage of processing their request and even see an order and its details that was produced following their request.
Purchase request processing percentage
The processing percentage of a purchase requisition is determined by the quantity being processed. A purchasing manager can either reject or order the requested quantity of each item. Both rejection and ordering increase the processing percentage until all quantities recorded in the requisition are processed.
New items in purchase requisition
A new item that is registered freely in a purchase requisition will be marked in yellow for the purchasing manager so that he can understand that it is a new item. The purchasing manager can perform two actions:
1. Changing the name of an item 2. Associating an item with an existing item in the catalog while adding another name to an existing item.
Sending a purchase request
Generating a purchase requisition by an employee sends an email to the selected purchasing manager to begin processing the request. Each employee can select a different purchasing manager.